Water users Organisations Capacity Building- NSP Left Canal


Irrigation & CAD Department is working on water sector reforms program where in improving the water use efficiency and participatory management of the irrigation projects are the key agenda. The objective is to optimize the performance of irrigation systems through decentralized management, regular O&M, increase in water use efficiency, enhance crop productivity and improve livelihoods of the farmers.

Government of Andhra Pradesh (GoAP) has decided to implement the Andhra Pradesh Water Sector Improvement Project (APWSIP) for Modernisation of NagarjunaSagar Project with the World Bank financial assistance and plans to utilize the APWSIP as a strategic opportunity to broaden/ deepen state wide sector reforms, and also to develop a modern and sustainable irrigation/ multi-purpose scheme management model, to be used in other projects in the state.

Objectives of APWSIP are

(i) improve irrigation service delivery on a sustainable basis to increase productivity of irrigated agriculture in the NagarjunaSagar Scheme command in the state of Andhra Pradesh in India, and

(ii) strengthen the state’s institutional capacity for multisectoral planning, development and management of its water resources.

1. Objectives of this NGO Consultancy
i. To facilitate capacity building WUO members to discharge their roles and responsibilities as envisaged in Andhra Pradesh Farmers Management of Irrigation Systems (APFMIS) Act 1997 and amended from time to time. It is expected that this would promote effective functioning of WUOs and achieve desired benefits from the improved irrigation system.

ii. To improve interaction among WUOs, Competent Authorities (CA) and other functionaries of I & CADD.

iii. To provide feedback about the functioning of WUOs at all levels to the Project Preparation and Management Unit (PPMU) in the agreed format on a regular basis.

2. Scope of Activities to be carried out by ARANYA Agricultural Alternatives:
NGO shall be responsible for facilitating continued interaction among the WUOs at all levels (WUA/DC/PC) and also with CAs of these associations and with the I & CADD staff.  The NGO should facilitate effective functioning of WUOs and would monitor and provide the feed back about their activities and functioning to the irrigation authorities and to the PPMU. One of the important activities of the NGO shall be to focus on capacity building /fostering of WUOs in distribution of allocated water and operation and maintenance of the system. Under the proposed consultancy, some of the specific responsibilities shall include following.

2.1  Assist the WUOs in their office management

2.2  Facilitate WUOs in understanding and performing their roles and responsibility in the irrigation system management

2.3  Facilitate interaction among all levels of WUOs and with CAs.

2.4  Performance monitoring of WUOs and its reporting.

3. Duration of Consultancy: The duration of this consultancy will be 4 years.

4. Team Composition:
Under the NSLBC, there is one project level committee, 32 DCs and 308 WUAs. The consultancy shall be required to engage one Nodal Team at the canal level and 2 Circle level teams (one at NSLBC O&M Circle, Miryalaguda and one at NSLBC O&M Circle, Tekulapally). The Nodal team shall consist of a Team Leader and two canal level team members – one specialist in irrigation management and the other in office administration.  Similarly, at each circle level, there shall be a field team with specialists in social mobilization, irrigation management, training and capacity building, and community facilitator. Thus, the proposed consultancy consists of hosting one Nodal team at the project level and two Circle teams. The Nodal team shall also have support in office administration/data management. All members of the project and circle teams will have good proficiency in reading and writing in Telugu. The core capability and experience for each of the required team members is given briefly in the following sections.

5. Reporting mechanism:
The CFs shall report monthly to the Circle Team about progress of WUOs under their area of operation in the prescribed format which shall be developed in consultation with PPMU. The CF shall provide copy of this report to concerned CA. The Circle Team shall compile WUO wise summary report and submit it to regional officers (Chief Engineer/ Superintending Engineer) and PPMU. In addition to the monthly progress report Circle Team would submit quarterly progress report highlighting important actions needed during the following month. Similarly, the nodal team shall compile the reports prepared by Circle teams and prepare a consolidated report along with their input from the field visit and analysis of field data to C.E. (NSP) and PPMU.

Work Plan and Methodology

Activity 1: Preparation of Inception report

Activity 2: Assisting WUOs for setting up of offices and appointing office manager

Activity 3: Assisting WUOs in opening maintaining/updating Bank accounts and maintaining registers and records.

Activity 4: Assisting the WUOs in holding meetings and proper recording the proceedings of the meetings.

Activity 5: Assist the WUOs in resolving complaints at different levels.

Activity 6: Ensuring participation of vulnerable groups in WUA Activities

Activity 7: Assist WUOs in the constitution and proper functioning of sub committees.

Activity 8: Assist WUOs in receiving their share of water.

Activity 9: Assist WUOs in preparation and implementation of system operation plan.

Activity 10: Assist WUOs in preparation and implementation of maintenance plan.

Activity 11: Assist WUOs in making assessment of irrigation revenue and preparation of bills.

Activity 12: Assist in organizing meetings between Managing Committees of WUOs at all levels and their counterpart CAs.

Activity 13:Collect required information, documents and records related to WUOs available in the office of CAs.

Activity 14:Assist in organizing meeting of WUOs (other than WUA level) at all levels along with C.As

Activity 15: Performance monitoring of WUOs and its reporting.

This activity involves mapping and integration of the outputs from the above activities.

Deliverables / Submission of reports:
During the course of the consultancy assignment the consultant will submit the following reports for review and clearance of the Review committee.

  1. Quarterly Progress Report: In accordance with the approved quarter-wise work-plan, consultant will submit the detailed quarterly progress report by 10th of the first month of the next quarter. The quarterly report will include work completed in previous quarter (WUOs visited, activities carried out etc.,), impact/outcome of work done, work planned for the next quarter, issues if any for the attention of the client/NSP authorities.
  2. Annual Report: An annual report will be submitted by 15thof the first month of the next year. This report will describe the approach and methodology adopted, activities implemented/assisted in relation to the agreed plan, progress achieved, problems encountered, course of corrections undertaken and major findings including any good practices. The report should also highlight good performing WUOs and lessons learnt for replication elsewhere.
  3. Draft Final Report: A draft final report will document the work done by the consultant on this assignment, taking into account the feedback of all previous reports. The draft final report will be the comprehensive document for the project.  The outcome of the consultancy and the learning there of should be documented.  The consultants’ plan for withdrawal and post withdrawal support should also be documented. The findings of the draft final report shall be presented and discussed in a workshop to be organized by PPMU with participation from project functionaries associated with the work of the NGO consultant.
  4. Final Report: Based on comments/observations of PPMU (as well as the World Bank) and the feedback received from the workshop, the NGO consultant should accordingly revise the draft report and submit the final report to the PPMU.

Apart from the above, the consultant shall also interact with the PPMU as and when required and prepare reports as may be required by PPMU. Each report should be prepared in 10 hard copies and also given in soft form.